Opportunities

Reports to: Regional Director Sub-Saharan Africa

We are the Sub-Saharan Africa office of the Friedrich Naumann Foundation for Freedom (FNF Africa), a German foundation that works across the globe to promote freedom.

FNF Africa is looking for an enthusiastic freedom-lover who wants to join our team in Johannesburg to work as Administrative Assistant  and supports us to improve the administration of FNF Africa´s regional office. The Administrative Assistant reports directly to the Regional Director Sub Saharan Africa.

Her/his/their key responsibilities include the support of the Regional Director and the Johannesburg office team in the fields of office administration, database management, correspondence and project and event management:

• General office administration such as filing handling of telephone enquiries, diary management
• Maintenance of the FNF Africa´s database and internal archives and filing
• Assistance with the Foundations´s project documents (quotes, budgets etc.)
• Assistance with procurement of services
• Correspondence in German and English to FNF head office in Germany, project offices abroad and partner organisations and to individuals
• Coordination of applications for FNF Africa and FNF´s international programmes
• Supervision of the preparation of events (as assigned) taking place in the Foundation´s offices or outside including arrangement with hotels, restaurants and service providers
• Planning and coordination of business trips and staff meetings
• Preparation of minutes, and editing of texts reports as requested
• Supervision of driver, office cleaner and care taker

Write us what motivates you to apply at FNF, and include any relevant educational information, experience, background, and examples of previous work. Required are independent thinking, personal initiative, a responsible attitude and excellent language and writing skills in both English and German and excellent organisational and time management skills. You need to have sound experience in word processing. If you are not a resident of South Africa you need a valid work visa.

This position is part time till 31.7. 2023 and thereafter full time on Fixed term contract (2 years).

• Have a look at  https://www.freiheit.org/sub-saharan-africa
• The deadline for applications is Friday 17th February 2023 and interviews will take place before the end of March 2023. Only successful applicants will be contacted.
• Email to tina.goulding@freiheit.org to submit your application.

The Zimbabwe Human Rights NGO Forum is a coalition of human rights NGOs in Zimbabwe that advocates for the promotion and protection of human rights. The Forum has an exciting new opening for a Finance and Administration Manager.

Reporting to the Executive Director, the Finance and Administration Manager will be responsible for the day-to-day financial operations of the Forum and will work closely with the Executive Director on all major financial matters such as the development of funding proposals and the annual budget as it pertains to fixed costs. S/he will be the point person with respect to all policy matters, relating to finance, human resources, and administration.

RESPONSIBILITIES

• Ensures any regular/daily bank transactions of the Forum are carried out in a consistent, reliable, and safe manner.
• Analyses the financial and accounting transactions and ensures that they comply with funding partner rules and regulations as well as the Forum’s policies and procedures.
• Manages the operational functions of the finance and administration department to ensure compliance and efficiency of the department and that staff tasked with performing financial transactions has the necessary expertise to do so.
• Monitors and ensures the punctual and accurate payment of staff salary and selecting appropriate pension and medical insurance systems to offer Forum staff the best possible options within its framework.
• Maintain all project accounting systems, accurately ensuring expenditure against the correct codes and projects and preparing monthly financial reports.
• Reviews and analyses monthly financial reports including budget forecasts to ensure they are accurate Performs monthly budget variance analysis to ensure projects spend within budget and makes recommendations on spending.
• Participates in and provides guidance on annual budget planning, financial reporting, financial audits/compliance reviews, and assessments.
• Involved in preparing and reviewing cost proposal budgets for new grant applications.
• Periodically reviews financial management policies and procedures to incorporate any changes.
• Making decisions on expense allocation based on program budget guidelines, appropriate administration of staff duty rotations, and non-financial resource use and allocation.

QUALIFICATIONS

The successful candidate will have:

Education and Experience

• Minimum B.Com Accounting/Finance/Economics Degree or equivalent.
• Must have completed either CIS, CTA, ACCA, or an equivalent post-graduate qualification.
• A minimum of 5 years of relevant work experience is required, 3 years of which should have been in a managerial position.
• Knowledge of grants and project management with specific knowledge of USAID and USG grant and contracting rules, policies, and procedures.

Critical or technical competencies required

• Must have excellent process evaluation and analysis skills and understand the various finance and management-related legislation;
• Must be able to develop, evaluate and interpret financial and cash flow statements. Must have proven accountancy, budget formulation and budget control skills
• Must be an innovative and business-oriented person with a thorough grounding in business management and dynamics;
• Must be a Member of a recognised accounting professional organisation/association;
• Must have good communication and negotiation skills; Must have proven team leadership skills;
• Must have advanced knowledge of the Microsoft Office suite of packages;
• Must, be proficient in spoken and written English;
• Must exhibit a high level of professionalism and must be prepared to work long hours.

Applications

Applications addressed to the Executive Director and accompanied by a CV, cover letter, and the names and contact details of at least three referees should be submitted by email to: vacancies@hrforum.co.zw.

The subject title of the email should be: Finance and Administration Manager

Closing Date: 14 February 2023

Only shortlisted candidates will be contacted.

Regional Programs Assistant

Volunteer Job Vacancy

Duty Station: NANGO Eastern Region, Mutare Office

Mutare-Based and English-Speaking Candidate Preferred

Application Deadline: 03 February 2023

Summary:

The National Association of Non-Governmental Organisations (NANGO) is seeking a Regional Programs Assistant to provide administrative assistance to its Eastern Region office based in Mutare. The Eastern Region works directly with CSOs and other stakeholders in the Manicaland province of Zimbabwe. NANGO work in the region revolves around CSOs enabling environment, policy dialogues and engagements, membership recruitment and servicing, CSOs Coordination, CSOs Capacity Enhancement and Strengthening, Research and Knowledge Management, Strategic Communication, and the creation of networking and learning platforms for CSOs.

Job Description:

Based in Mutare under the supervision of the Regional Coordinator, the successful candidate will assist in but not limited to:

• conducting regular CSOs and stakeholder engagement activities,
• communicating with members on various administrative and programmes developments within the organisation and sector at large
• maintaining an up-to-date database and profiles of members in the region
• raising organisation and members’ visibility in strategic platforms, website, and regional digital platforms
• regular members’ needs assessment through membership visits, surveys, and feedback gathering,
• planning, logistics, and facilitation of regional activities as well as reporting,
• ensuring timely submission of regional reports and updates to the head office for consolidation.

Duties and Responsibilities

• Provide day-to-day administrative support to the Regional Coordinator, such as preparing for and taking minutes at meetings, maintaining and updating the regional membership databases, and responding to requests for information;
• Maintain professional communication among all members, stakeholders, and partners to ensure efficient information sharing and communication within the region;
• Collect and analyse information management of database and electronic or social media messaging both for internal and external use;
• Attend, participate, and represent the region in CSO dialogues and engagement platforms;
• Assist with planning and executing meetings and events with members, stakeholders, and government officials;
• Assist with preparing and distributing IEC materials such as reports, presentations, fact sheets, publications, web content, and press releases;
• Build and maintain professional working relationships with policymakers, development partners, and relevant stakeholders to influence policy development, advocacy, and implementation;
• Carry out any other duties as may be required

Qualifications

A bachelor’s degree in Public Policy Analysis, Information, Communications and Technology, Media Studies, International Public Relations, Law, Social Philanthropy, Peace and Security Studies, Development Studies, and M&E.

Experience

A minimum of one year of relevant work experience is required.

Related Skills and Knowledge

• Ability to facilitate and work with diverse stakeholders
• Excellent organisational and planning skills
• Excellent oral and written communication skills in English are required
• Proficiency in computer packages including MS Office applications and Canva is required.
• The ability to prioritise with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations nationally is required.
• Strong interpersonal skills and the ability to work well under pressure while juggling multiple tasks simultaneously are required
• The ability to make sound decisions consistent with functions is required.

How to Apply

Please apply by attaching a cover letter and resume or CV with references and subject line: Regional Programs Assistant NER#2023 to email: nangoeastern@gmail.com and In Copy (CC) nangowest@gmail.com Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Regional Programs Assistant

Volunteer Job Vacancy

Duty Station: NANGO Western Region, Bulawayo Office

Bulawayo Based and Ndebele Speaking Candidate Preferred

Application Deadline: 03 February 2023

Summary:

The National Association of Non-Governmental Organisations (NANGO) is seeking a Regional Programs Assistant to provide administrative assistance to its Western Region office based in Bulawayo. The Western Region works directly with CSOs and other stakeholders in Bulawayo, Matabeleland North, and Matabeleland South provinces of Zimbabwe. NANGO work in the region revolves around CSOs enabling environment, policy dialogues and engagements, membership recruitment and servicing, CSOs Coordination, CSOs Capacity Enhancement and Strengthening, Research and Knowledge Management, Strategic Communication, and the creation of networking and learning platforms for CSOs.

Job Description:

Based in Bulawayo under the supervision of the Regional Coordinator, the successful candidate will assist in but not limited to:

• conducting regular CSOs and stakeholder engagement activities,
• communicating with members on various administrative and programmes developments within the organisation and sector at large
• maintaining an up-to-date database and profiles of members in the region
• raising organisation and members’ visibility in strategic platforms, website, and regional digital platforms
• regular members’ needs assessment through membership visits, surveys, and feedback gathering,
• planning, logistics, and facilitation of regional activities as well as reporting,
• ensuring timely submission of regional reports and updates to the head office for consolidation.

Duties and Responsibilities

• Provide day-to-day administrative support to the Regional Coordinator, such as preparing for and taking minutes at meetings, maintaining and updating the regional membership databases, and responding to requests for information;
• Maintain professional communication among all members, stakeholders, and partners to ensure efficient information sharing and communication within the region;
• Collect and analyse information management of database and electronic or social media messaging both for internal and external use;
• Attend, participate, and represent the region in CSO dialogues and engagement platforms;
• Assist with planning and executing meetings and events with members, stakeholders, and government officials;
• Assist with preparing and distributing IEC materials such as reports, presentations, fact sheets, publications, web content, and press releases;
• Build and maintain professional working relationships with policymakers, development partners, and relevant stakeholders to influence policy development, advocacy, and implementation;
• Carry out any other duties as may be required

Qualifications

A bachelor’s degree in Public Policy Analysis, Information, Communications and Technology, Media Studies, International Public Relations, Law, Social Philanthropy, Peace and Security Studies, and M&E.

Experience

A minimum of one year of relevant work experience is required.

Related Skills and Knowledge

• Ability to facilitate and work with diverse stakeholders
• Excellent organisational and planning skills
• Excellent oral and written communication skills in English are required; fluency in Ndebele is preferred.
• Proficiency in computer packages including MS Office applications and Canva is required.
• The ability to prioritise with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations nationally is required.
• Strong interpersonal skills and the ability to work well under pressure while juggling multiple tasks simultaneously are required
• The ability to make sound decisions consistent with functions is required.

How to Apply

Please apply by attaching a cover letter and resume or CV with references and subject line: Regional Assistant NWR#2023 to email: nangowest@gmail.com and In Copy (CC) nangoeastern@gmail.com. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Date: Jan 24, 2023

Location: Banjul, Gambia

Organization: African Union